with Doc Viewer
Quickly Move, Rename and
Index PDFs and Tiff Images or build a Simple Work Flow.
Document Indexer is a tool to increase the
productivity of filing scanned documents. It can be used by itself or in
conjunction with a Document Management Program.
monitors a file folder(s) for TIFF and PDF files, when a file arrives the operator is
notified and can quickly enter indexing information about the document.
The indexing information can be used to
rename and relocate (deliver) the file, and also be use to create a CSV
file for importation into a Document Management Program.
Along with the CSV file the user also has the option of embedding the indexing
information into custom tags if using PDF Files.
program can monitor numerous folders allowing different indexing information to
be collected for different document types.
example would be a mixture of different document types. The user selects
Accounting and the file is moved to the accounting folder, when the accounting
folder is processed the user selects what type of accounting document such as
Purchase Order, Credit Memo, Invoice etc. Once it is in the document type
folder, information is collected about the particular document (Purchase Order
Number, Vendor Amount etc. Because of this it can also be used for simple work
flow. When the user enters the information it can be passed on again for
How it Works
A document arrives in a folder and the user is notified by a
message box that appears on their desktop. At this
point the user can immediately process the file or wait and process the file
later. When the user elects to processe the file it opens and zooms to an area of the
file that contains the information needed to index it. Up to ten pieces of
indexing information can be collected. Once indexed it is moved to another
folder. This folder can be monitored on another user's PC allowing for documents
to move quickly and efficiently through an organization.
To aid in standardizing the index information values can be put
in drop down lists, if just a few are needed they can be entered in the setup,
if numerous ones are needed they can be read from a text file. This option of
reading from a text file also allows an administrator to update everyone's index
information at once.
The program and user interface is the same if it is using Tiff
images or PDF files. The difference between them is that if it is a PDF the user
can search the text in the PDF and save the indexing information into the
documents meta tags. When processing a tiff the user can have the file converted
to a PDF. This allows the user to process incoming facsimiles and have them
renamed and routed as a PDF.
Once all the images are processed in a folder the program can
automatically trigger another application. This allows the user to provide their
own application to update their database.
Automatically monitors (watches) file folders for incoming
PDF or Tiff Images
Quickly Names and moves files
Standardizes index information
Can be used to create simple workflows
Updates meta data on PDF's
Allows up to 10 pieces of Index information to be collected
about a document
Separates Tiff and PDF files
Automatically triggers another application when indexing is
Saves zoomed in locations of index information for like
Automatically loads previous index information for
confirmation (allows a user to confirm index information and append to it
Index information from previous document can be
automatically loaded. (ideal for same document types and dates)
Converts Tiff images to PDFs
Screen Shot with three fields
of Index Information
Windows OS -
Microsoft XP, Vista, Windows 7, Windows 8
A method of creating or acquiring Tiffs or PDF files such as a scanner, fax
machine, copier with a scan to folder option or an application with a virtual
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