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Document Indexer
Document Indexer is a tool to increase the productivity of filing scanned documents. It can be used by itself or in conjunction with a Document Management Program. The Program monitors a file folder(s) for TIFF and PDF files.
When one comes in the operator can quickly enter indexing information that will be used to rename and relocate (deliver) the file. The indexing information can also be collected and a CSV file created for importation into a Document Management Program. Along with the CSV file the user also has the option of embedding the indexing information into custom tags if using PDF Files.
Since the program will monitor numerous folders different indexing information can be collected for different document types. An example would be a mixture of different document types. The user selects Accounting and the file is moved to the accounting folder, when the accounting folder is processed the user selects what type of accounting document such as Purchase Order, Credit Memo, Invoice etc. Once it is in the document type folder when it is processed information is collected about the particular document (Purchase Order Number, Vendor Amount etc. Because of this it can also be used for simple work flow. When the user enters the information it can be passed on again for approval.