File by OCR - process faxes, scans and PDF's
||Extract OCR text
using rules for file nameing and confirmation.
File by OCR watches a file
folder for scanned images, faxes and PDF files. When a file arrives Optical
Character Recognition is performed automatically on the file and the
text is extracted from it.
The extracted text is parsed and used to rename the file or it can be
saved into a text file for file verficaion.
Unlike most programs that read an
area it searches either the first page or entire document. When it searches it
uses rules to limit the search and it always brings back the first match or all
matches The user can use as many rules as they like. What it is designed for is
processing documents from other sources that have been scanned or faxed and they
contain a unique identifier. An example would be someone who puts their account
number on all correspondence. When the mail comes in and is scanned or the
document faxed an attempt to handle it automatically can me made. Or perhaps
people are sending faxes that contain a SSN or an Account Number. The lookup can
return all the numbers so a lookup could be used to verify the number.
To make it easy the rules are EasyPatterns which are related to regular
expressions. What is unique about EasyPatterns is that they are easy to figure
out and write. For instance if you want a 10 digit number you enter [10digits]
if you want a number that is at least digits [10+digits]. To make it easier they
have real world patterns already done such as a Social Security Number, for it
you use [SocialSecurityNumber] or [3 digits, dash, 2 digits, dash, 4 digits].
More on EasyPatterns is
For instance if the user has a ten digit account number that begins with 142 it
can search for all numbers that begin with 142 that are ten digits long. Another
example would be search for a 9 digit SSN, or an account number that begins with
789 that has 9 digits or a 10 digit phone number. When using "OR" the first
match will be used.
The program can be left running to monitor folders for input and it will handle
both tiff images and PDF files. However since a PDF is just a container for a
file it is strongly recommended that you use tiff for an input and pdf for an
Please call us with any questons on
Windows OS -
Microsoft XP, Vista, Windows 7, Windows 8, Windows 10
Microsoft Office Document Imaging - Part of the Windows Office Suite
A copier manufactured by Canon, Ricoh, Xerox, Sharp, HP, Kyocera, Konica,
Toshiba, Brother, Lanier, Savin, Gestetner, Panasonic, HP, Oce, Kodak or other
that has the ability to scan to a file folder on a network.
If a copier is not available a TWAIN compliant scanner.
Download 14 day Trial
The Trial Version becomes the
licensed version with the insertion of the Key
File by OCR $1495.00
All Software is Download Only
Contact us for more info