Batch Scan to eMail|
The easy way to distribute documents
Batch Scan to email is a software utility for a copier that
is designed to increase productivity in the distribution of a company’s
The use of bar code separator pages provides the user with the ability to batch scan all
of the documents, have them automatically separated via the bar code and have
them delivered, as an attachment to an email, to an ftp site or file folder with the
receiving an email containing a link to the file.
How it works
The user separates the documents and places a bar-coded separator page on the
top of the file. The separator page is similar to a fax cover page only it
contains an email address.
Once the documents have been separated they are
stacked and scanned with a copier’s scan to folder option in a batch process.
This allows the user to take full advantage of the copier's speed, in other words
no stopping and starting.
The scanned files are sent to a folder that is a "Watched Folder". When a file arrives
the bar code is read, the bar code separator page dropped, and each page after the
is added to the document until another separator page is found. Once the file is
completely separated, the software converts the files to a PDF (they can remain
as tif images if desired) and applies a set of rules to the barcode. The rules
allow the file to be placed in a folder on the network or an ftp site with the
email address recipient receiving an email containing a hyperlink to the file or if there is no
rule it will be sent as an attachment to the user. Rules can be stacked so that
more than one can apply to a file.
Creating the Cover Page
|To create the cover page the user enters
the email address or addresses into the cover page creator and clicks on
Windows OS -
Microsoft XP, Vista, Windows 7, Windows 8
SMTP Mail Account
*On some machines with Vista, UAC must be turned off to access the send mail
A copier manufactured by
Oce, or other
that has the ability to scan to a file folder on a network.
The program can also
be used by a stand alone scanner such as those manufactured by
Ricoh and others
Contact us for more info