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Simple Zonal OCR

Use OCR Text to Name a File

Simple Zonal OCR is what its name implies, a simple to setup and use program that will OCR an area of a document and then use the OCR text to move and rename the file.

Ideal Uses

Ideal uses for this product are the automatic filing of internal documents that contain a number, such as Work Orders, Shipping Documents, and Delivery Tickets etc. Virtually any document that maintains formatting and cannot have a barcode put on it is an ideal candidate for this program. Although more than numbers can be read, numbers can be validated and Fuzzy Logic can be applied for better results.

Capture Two Values

Usually only one value is captured, however the program can be setup to read two values so the user can create a simple filing system with it. For instance, if filing Work Orders the customer’s number and the work order number can be captured. The document can then be placed in the customer’s folder and named the work order number.

Fuzzy Logic

The Fuzzy Logic used in Simple Zonal OCR was used in a custom application created by eDocfile. The results were audited by an independent firm and it was found that 1 out of a thousand documents failed and had to be manually indexed. Fuzzy logic assumes that the same OCR mistakes will always be made on the same documents. For instance with one font the letter “O” maybe returned when it should have been a “0” or perhaps a “|”, “/”, “\”, I, instead of a “1”. Fuzzy logic swaps out the character to what it should be. The Fuzzy Logic is user configurable, in other words, the program does not know what mistakes are always going to be made, it is up to the user to discover them and set the program so that they are not repeated.

Ideal uses for this product are the automatic filing of internal documents that contain a number, such as Work Orders, Shipping Documents, Delivery Tickets etc.

It utilizes the OCR engine found in Microsoft Office Document Imaging (MODI), This engine is one of the best in the world and it is part of the Microsoft Office Suite.

Choice of OCR engines

It utilizes the OCR engine found in Microsoft Office Document Imaging (MODI), this engine is one of the best in the world and it is part of the Microsoft Office 2003 and 2007 Suite. If Office is not available it can also use the award winning Tesseract engine. Both engines are very good and results will vary depending upon the engine being used. For instance on standard sized text with a common font Tesseract maybe better than MODI, but on a large unusual font MODI may perform better.

Batch Scanning with Blank Page Separation

Batch scanning can be done with Simple Zonal OCR as the program can use blank page separators. To use it when preparing documents the user places a blank page in-between each file before it is scanned. When the scanned image is processed the software will search for the blank page and when one is found it will be dropped and a new document will be created.

File Validation

Simple Zonal OCR can apply an EasyPattern to validate the OCR text. EasyPatterns are simple to setup and use and work like regular expressions. What they do is check for a pattern. For instance, it could check to see if only numbers were returned and only so many, perhaps 6 digits “[6digits]”. Or perhaps a 6 digit number that begins with 42 “42[4digits]” should be used to validate the OCR. If it fails validation the file is moved to a folder for manual processing.

Manual Processing of Failed Files

In a perfect world there would be no mistakes, however it is not a perfect world and there is no OCR engine that does not make mistakes. The key is to find the mistakes (Validation) and then quickly correct them. Simple Zonal OCR places the files that fail in a separate folder. There is a viewer included with the program that allows the user to quickly view the file and enter the correct information. Once entered, the file is closed and processed and the next file is automatically opened allowing for a user to quickly cycle through the failed files.

Features:
 

  • Simple to setup
  • Processes two Zones
  • Monitors a Folder for Images - perfect for network copiers
  • Uses EasyPatterns for validation
  • PDF and Tiff Output
  • On existing file - Replace, Append First, Append Last or Add Time Stamp
  • Quick Indexer for failed Files
  • Offers user Configurable Fuzzy Logic
  • Blank Page Separation
  • Failed File Viewer

How it works:

The program runs in the background waiting for a multi-page tiff image to be placed in a folder. The tiff image could be placed in the folder from either a scanner or a network copier\scanner. When the file is found it is searched for blank pages, each time it finds a blank page it creates a new file with the pages in-between the blank pages. A specific area is OCR'd on the file and the results are used to move and rename the file the OCR contents.

Requirements:

  • Windows OS - Microsoft XP, Vista, Windows 7, Windows 8

  • Microsoft Office Document Imaging - Part of the 2003 and 2007 Windows Office Suite (it is not in 2010) or Tesseract OCR which is included in the install

  • Java

  • Visual C++ runtimes (updated from the install)

  • A copier manufactured by Canon, Ricoh, Xerox, Sharp, HP, Kyocera, Konica, Toshiba, Brother, Lanier, Savin, Gestetner, Panasonic, Oce, or other that has the ability to scan to a file folder on a network.

  • The program can also be used by a standalone scanner such as those manufactured by Kodak, Fujitsu, Panasonic, Canon, Ricoh and others

 

Download Brochure

Download Trial Version
The Trial Version prompts the user to continue after each 5 files are processed and then completely shuts down after 14 days.

The Trial Version becomes the licensed version with the insertion of the Key

Download Manual

View HTML Manual

Purchase Simple Zonal OCR $1095.00
All software is download only


Contact us for more info


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