Image
image
image
image


Barcode Back Filer - Part of File By Barcode Suite
 
Barcode Back Filer Software Box

Software specifically designed for scanning back files.

Barcode Back Filer is specifically designed for scanning old files where what is needed is a two part file name, with the first part being a document identifier (usually the folder name) and the second the document type. This relates  to a file cabinet, where each folder has a name and in the folder are standardized documents. For instance personnel files, where the folder is the employee name and in the folder are an application, background check, withholding information, reviews etc. Or perhaps mortgage files with the folder being the loan number and in the folder there is a credit check, application, title search, financial statements.

 

The program works as follows:

 

It uses two cover pages, one for the folder name and one for the document type. The first barcode cover page becomes the file prefix and the second cover page becomes the file suffix. To determine which is the first barcode and which is the second, the first barcode must always contain a number or a list of document types must be supplied for the second barcode.

 

Optionally the first barcode (prefix) can also become a file folder; however, the file name will always be the combination of the two barcodes.

 

For instance if scanning Mortgage Files and they need to be placed in a folder structure where the folder name was the loan number and the file name the document type. The user could set the prefix as a number and the document type would be whatever was contained in a barcode that was not a number.

 

However, if the folder name needed to be the borrowers name, a list of all possible document types could be provided and if the barcode contents were not in the list it would become a new file.

 

See how the File by Barcode Suite works with Income Tax Files

Features:

  • Reads Code 3 of 9 and Code 128 Barcodes
  • Reads two barcodes for structured filing
  • Splits files when a barcode is found
  • Renames files and folders barcode contents
  • One barcode can become the prefix as well as a subfolder
  • Creates PDF Output
  • Begins a new file when document section changes

Selecting the right product to use from File by Barcode Suite:

 

File By Barcode Suite

 

Simple Barcode Filer

Barcode Back Filer

File by Barcode

Renames File Barcode Contents

x

x

x

Splits File on Barcode

x

x

x

Processes One Barcode

x

x

x

Processes Two Barcodes

x

x

 

Creates subfolders for output

x

x

 

Searches entire page for specific barcode

 

 

x

Reads specific area for a barcode

x

x

 

Monitors (watches) a file folder

x

 

x

Processes PDF Input

 

 

x

PDF Output

x

x

x

Connects to database for lookup

x

 

 

Trigger an action when processing is complete

x

 

 

Drops Cover Pages

x

x

 

Reads Code 39 and Code 128 Barcodes

x

x

X

 

How it Works:

 

The first barcode cover page becomes the file prefix and the second cover page becomes the file suffix. To determine which is the first barcode and which is the second, the first barcode must always contain a number or a list of document types must be supplied for the second barcode.

 

Using barcode to scan back files with File by Barcode Suite

 

 

Optionally the first barcode (prefix) can also become a file folder; however, the file name will always be the combination of the two barcodes.

 

For instance if scanning Mortgage Files and they needed to be placed in a folder structure where the folder name was the loan number and the file name the document type. The user could set the prefix as a number and the document type would be whatever was contained in a barcode that was not a number.

 

For instance 123456-application.pdf could be created which would be the loan number followed by the document type. This could optionally be placed in a folder called "123456" which would be the loan number.

 

However, if the folder name needed to be the borrowers name, a list of all possible document types could be provided and if the barcode contents were not in the list it would become a new file.

 

 

File by Barcode Suite

The File by Barcode Suite contains, Simple Barcode Filing, Barcode Back Filer, and File by Barcode program files. It also includes one Scan station, one Cover Page Creator and one Retrieval Station. All the programs can be used with a copier that scans to a file folder on the network avoiding the need for additional scan stations.  All files are logically created allowing a user to browse to them.

If additional scanners, retrieval or cover page creation are required these can be purchased separately.

 

 

File by Barcode Suite

Download Trial Version

The Trial Version becomes the licensed version with the insertion of a license key.  It is fully functional with a prompt after every 10 files processed. 

Purchase File by Barcode Suite Now $1295.00 per processing station

 

 

 

File by Barcode Suite Workstation Module

Download Barcode Workstation Module

Includes Retrieval, Cover Page Creation and Scan Station

This module does not read a barcode


Purchase File by Barcode Workstation Module $99.00
 

All Orders are processed via Pay Pal
Your key will arrive within 24 hours, for quicker service please call
813-298-2474



Contact us for more info


image


image
image